Observance of Vigilance Awareness Week 2025 - Regarding No.Vig/Coord/Vigilance-Awareness-Week/2025/3314 dated 12/09/2025

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3574133/2025/VIGILANCE 93 3574133/2025/VIGILANCE 94 346 7/94 346 8/94 Page 3 of 10 ANNEXURE A Description of Preventive Vigilance activities to be undertaken during the campaign period (18th August to 17th November 2025) related to Vigilance Awareness Week 2025 1. DISPOSAL OF PENDING COMPLAINTS (a) Initiative It is necessary to ensure that complaints are not kept pending and that they reach a logical conclusion within the prescribed timelines. All organizations may ensure that all complaints received on or before 30.06.2025 are disposed of during the campaign period. (b) Reporting format Name of the Organization: Table 1 Sl. No. Particulars Number 1. Complaints received on or before 30.06.2025 pending as on 18.08.2025 2. Complaints received on or before 30.06.2025 disposed during the campaign period 3. Complaints received on or before 30.06.2025 and pending as on 17.11.2025 NAME OF THE CVO SIGNATURE & SEAL OF CVO 3460994/2025/VIGILANCE 9/94 Page 4 of 10 2. DISPOSAL OF PENDING CASES a) Initiative Delay in bringing vigilance cases to a logical conclusion is against the principles of natural justice and also defeats the very purpose of initiating disciplinary action. The Commission has also prescribed model timelines for investigation, implementation of First Stage Advice (FSA)/ Second Stage Advice (SSA) and conclusion of disciplinary inquiries. Further, implementing systemic improvements that address identified gaps will significantly enhance the efficacy in systems and processes. Advices related to systemic improvement which are pending for implementation should also be reviewed and decision taken for implementation in a time-bound manner. Also, the timely submission of reply to the outstanding CTE paras is essential for taking corrective actions during execution of contract, enabling the organization for effecting immediate recovery from contractors/suppliers, ensuring accountability of officials for omission and commission of actions, etc. Therefore, it is of utmost importance that the replies are furnished on observations of the CTEO in a time-bound manner. In this regard, all organizations may ensure: (i) Timely implementation of FSA and SSA (ii) Timely completion of departmental inquiries (DI) by the Inquiry Officer (IO)/ Inquiry Authority (IA) (iii) Implementation of pending Systemic Improvements (iv) Compliance on outstanding CTE Paras b) Reporting format Name of the Organization: Table 2 Sl No Particulars Pending as on 18.08.2025 (Nos.) Cases falling due during the campaign period (Nos.) Implemented/ completed during the campaign period * (Nos.) Pending as on 17.11.2025 (Nos.) CVC Non- CVC CVC Non- CVC CVC Non- CVC CVC Non- CVC 1 FSA 2 SSA 3 DI [*including such cases which are falling due as per prescribed timelines during the campaign period] 3460994/2025/VIGILANCE 10/94 Page 5 of 10 Table 3 Sl No Particulars Pending as on 18.08.2025 (Nos.) Implemented/ completed during the campaign period (Nos.) Brief Summary of each Pending as on 17.11.2025 (Nos.) CVC CVO CVC CVO CVC CVO 1 Systemic Improvements 1. 2. 3. Table 4 Sl No Particulars Pending as on 18.08.2025 (Nos.) Cases falling due during the campaign period (Nos.) Report submitted to CTEO during the campaign period (Nos.) Pending as on 17.11.2025 (Nos.) 1 CTE Paras NAME OF THE CVO SIGNATURE & SEAL OF CVO 3460994/2025/VIGILANCE 11/94 Page 6 of 10 3. CAPACITY BUILDING PROGRAMS (a) Initiative A well-trained employee is an asset for any organization. A robust training system for employees is important for all organizations to succeed in its objective and functioning. The Commission intends to focus on capacity building of master trainers as well as other employees including completion of relevant courses on iGOT platform. All organizations may conduct structured training programs for (a) Training of Master Trainers and (b) Training of other executives and officials by the Master Trainers/ training institutes/ other resources on the following subject matters: (i) Investigation & report (ii) Framing of Chargesheet (iii) Conducting CTE type Intensive Examinations In addition, organizations may also identify courses available on iGOT on topics / themes such as Ethics, Conduct Rules, Integrity, Attitudinal Change, Cyber Hygiene, Public Procurement and encourage employees to complete these courses during the campaign period. (b) Reporting format Name of the Organization: Table 5 CAPACITY BUILDING PROGRAMS S.No. Subject matter of Training No of Master Trainers trained* No of Employees trained including those trained by the Master Trainers Total no. of Employees Trained 1 Investigation & Report 2 Framing of Chargesheet 3 Conducting CTE Type Intensive Examinations *List of master trainers (name, address, contact number, email ID, subject matter) to be uploaded by the organizations at https://qpr.cvc.gov.in/. 3460994/2025/VIGILANCE 12/94 Page 7 of 10 Table 6 Sl No Name of the Course on iGOT No. of Employees who have completed the course during the campaign period NAME OF THE CVO SIGNATURE & SEAL OF CVO 3460994/2025/VIGILANCE 13/94 Page 8 of 10 4. ASSET MANAGEMENT (a) Initiative A number of organizations possess a large number of fixed assets like land/ properties. In many cases, either the ownership documents or lease agreements are not available, property is not in use or encroachments have taken place. During the campaign period, organizations may review the following: (i) whether documents in respect of the properties owned by the organizations have been properly documented, verified and digitized as per extant rules (ii) in case of property under lease, whether valid lease agreements are available and periodically reviewed (iii) whether encroachments have been identified and future plan of action drawn for such properties. In respect of movable assets, many offices have a number of old, unused or condemned assets which affect the cleanliness of the working environment. During the campaign period, organizations may review the following: (i) whether inventory of assets (plant and machinery, office equipments, vehicles, sundry items etc) is being maintained as per extant rules (ii) whether identification of obsolete items/ assets has been done and their disposal carried out as per extant rules. (b) Reporting format Name of the Organization: Table 7 Sl No Particulars of Review (Fixed assets) Details 1 Whether documents in respect of the properties owned by the organizations have been properly documented, verified and digitized as per extant rules (i) Details of review undertaken during the campaign period and outcome thereof (ii) Details of land/properties for which requisite ownership document/lease agreement are not available, and action plan proposed to rectify the situation 2 In case of property under lease, whether lease agreements are available and periodically reviewed 3 Whether encroachments have been identified and future plan of action drawn for such properties (i) Details of review undertaken during the campaign period and outcome thereof (ii) Details of land/ properties which have been encroached upon and action plan proposed to rectify the situation 3460994/2025/VIGILANCE 14/94 Page 9 of 10 Table 8 Sl No Particulars of Review (Movable Assets) Details 1 Whether inventory of assets (plant and machinery, office equipments, vehicles, sundry items etc) and physical assets are reconciled as per extant rules (i) Details of review undertaken during the campaign period and outcome thereof (ii)Details of action plan proposed for reconciliation which could not be done in the campaign period to be given 2 Whether identification of obsolete items/ assets has been done and their disposal carried out as per extant rules (i) Details of review undertaken during the campaign period and outcome thereof (ii) Details of assets due for disposal as per extant rules and pending for disposal at the end of campaign period. Action proposed for disposal of the same to be given NAME OF THE CVO SIGNATURE & SEAL OF CVO 3460994/2025/VIGILANCE 15/94 Page 10 of 10 5. DIGITAL INITIATIVES (a) Initiative Citizens / stakeholders visit the website seeking details / information and therefore all organizations should be prompt in regular updation of their website for greater transparency and better service delivery. In this regard, the following actions are to be taken up during the campaign period: i) All organizations must make efforts to ensure that their websites are updated and contain all proper and relevant information. Further, all organizations may ensure submission of periodic compliance certificate with respect to website updation to specified authority / NIC. ii) All organizations to identify new areas of digital services to customers/ stakeholders. (b) Reporting Format Name of the Organization: Table 9 Sl No Particulars Information 1 Provision for regular updation and maintenance of websites and submission of periodic compliance certificate with respect to website updation to the specified authority / NIC Details of action taken during the campaign period 2 Identification of new areas of digital services to customers/ stakeholders was carried out and implemented Details may be provided 1. 2. 3. NAME OF THE CVO SIGNATURE & SEAL OF CVO 3460994/2025/VIGILANCE 16/94