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Employees Provident Fund Organisation
("11 l{d° ~1utili'( ii"lltttl, \fl«f fH4SH)
(MINISTRY OF LABOUR & EMPLOYMENT, GOVERNMENT OF INDIA)
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Plate A, Ground Floor, Block II, East Kidwai Nagar, New Delhi-110023
Website: www.epflndia.gov.ln, www.epfindia.nic.in
Dated:
File No. HRD-11/65/2025/AP AR/2024-25/ / / l{ D 31
To,
-2 8 NOV 2025
All Additional CPFCs (HQ)/ Director (PDNASS)
All Addi. CPFCs (Zones)
All RPFCS/OIC in charge of ROs/ ASD-HO/ZTIS/DOS
Subject: Revision of timelines for preparation/ completion of Annual Performance
Assessment Report (AP AR) for the year 2024-25 through SP ARROW-reg.
Ref:
I.
HO Circular No. HRD-V65/2025/APAR/2024/1407 dated 26.08.2025
II.
HO Circular No. HRD-11/65/2025/APAR/2024-225 dated 22.09.2025
IIL
HO Circular No. HRD-II/65/2025/APAR/2024-25/143 l_Corrigendum dated
01.10.2025
IV.
HO Circular No. HRD-Il/65/2025/APAR/2024-25/3517 dated 06.11.2025
1. This is in continuation to the circular dated 06.11.2025 revising the timelines for
submission of Annual Performance Assessment Report (AP AR) for the year 2024-25
through SPARROW.
2. It has been observed that a significant number of AP ARs for the year 2024-25 are still
pending at the level of the Reporting Officer, even after the lapse of last date for
comments by the Reporting Officer (November 19th, 2025), as per the circular dated
06.11.2025.
3. Considering this to be the first year of SPARROW implementation and in view of the
pending AP ARs, the Competent Authority has agreed to further revise the time lines for
completion of various APAR activities for the year 2024-25. The revised timelines,
with reporting extended till 01.12.2025 and reviewing till 15.12.2025, are as under:
- s.
Auto
Timeline (Date on or
~No.
Activities
before to be completed)
Forward
I Submission of report by Reporting Officer to
01.12.2025
02.12.2025
Reviewing Officer
'--
APAR to be completed by Reviewing
2 Officer and to be sent to Administration or
15.12.2025
16.12.2025
CR Section I Cell
3 Disclosure of AP AR to the officer reported
19.12.2025
-
upon
Submission of representation, if any, on
Within 15 days from the
4
date of disclosure i.e.
-
AP AR by the officer reported upon
03.01.2026
5 Forwarding of representation by the APAR
10.01.2026
-
Custodian to the Competent Authority
Disposal of representation by the Competent
6 Authority and forwarding it to AP AR
09.02.2026
-
Custodian
Communication of the decision of the
Within 10 days from the
finalization of decision
7 Competent Authority by the AP AR
by the Competent
-
Custodian to the officer reported upon
Authority
8 End of AP AR process after which the AP AR
19.02.2026
will be finally taken on record
-
4. It is reiterated that the timelines highlighted are the maximum timelines beyond which
the AP ARs will be automatically pushed to the next level. Reporting/Reviewing
authorities and AP AR Custodians are requested to process the cases pending at their
level even before the due dates.
5. Guidelines for issuing No Report Certificate (NRC), No Reporting Authority
Certificate, No Reviewing Authority Certificate:
Case 1: No Report Certificate (NRC) is to be issued under the following
circumstances:
•
When the Officer Reported Upon (ORU) has not worked under any Reporting
Officer or Reviewing Officer for the minimum requisite period of 90 days ( e.g., due
to long leave, study leave, maternity leave, training, suspension, or unauthorized
absence).
OR
•
When both the Reporting Officer and the Reviewing Officer have retired, and the
extended period of one month for writing the report has lapsed.
<:ase 2: No Reporting Authority Certificate is to be issued under the following
crrcumstances:
•
If the Reporting Officer has retired from office and the extended period of 1 month
has
lapsed,
the AP AR shall
be written by the
Reviewing Officer.
In such cases, No Reporting Authority Certificate is to be issued by the APAR
Custodian.
Case 3: No Reviewing Authority Certificate is to be issued under the following
circumstances:
•
If the Reviewing Officer has retired from office and the extended period of 1 month
has lapsed, the AP AR recorded by the Reporting Officer shall be treated as the final
AP AR
for
the
relevant
period.
In this situation, No Reviewing Authority Certificate is to be issued by the APAR
Custodian.
6. The procedure for uploading the above-mentioned certificates is enclosed as
"Annexure A".
7. It is directed to strictly follow the above revised timelines for completion of various
AP AR activities for the year 2024-25
(Issues with the approval of the Competent Authority)
(Uday Gupta)
Regional P.F. Com
ssioner-11 (HRD-11)
Copy for necessary action:
i. RPFC (NDC) for web upload
Copy to (through EPFO website) for information:
i. PS to CPFC, FA&CAO and CVO for information
ii. Hindi Section for Hindi version.
Regional P.F. Co
(Uday Gupta)
issioner-11 (HRD-11)
ANNEXURE-A
Guidelines for issuing No Report Certificate (NRC), No Reporting Authority
Certificate, No Reviewing Authority Certificate:
Case 1: No Report Certificate (NRC)
I. Log in to SPARROW using Custodian credentials.
II. Go to Workflow → Create/Update and search for the concerned employee.
III. Open the Action tab and update the workflow.
IV. In the Reporting Authority (Stage) tab, enable “Auto Delegation to Custodian for Manual
Work” (Available on the right hand side of the page).
V. In the Reviewing Authority (Stage) tab, enable “Skip button” (Available on the right hand
side of the page).
VI. Then click on the update button, a message will appear “workflow updated successfully”.
VII. Next the APAR will move to the Custodian’s Inbox in “Manual Process” tab.
VIII. In “Manual Process” tab at Reporting level two options will appear: “Section Upload” and
“Reference Upload”.
IX. Click on “Section Upload” and manually fill, sign, and upload the NRC in the prescribed
format (copy enclosed as Annexure-I), ensuring that the reason for issuing the NRC is clearly
mentioned.
X. After uploading, click the Send button; the NRC will move to the CR Section under the
“Process” tab for disclosure to the ORU.
XI. Go to the “Process” tab and click on the concerned APAR ID under “Disclosure” tab, click
on send to disclosure the APAR to the ORU.
Case 2: No Reporting Authority Certificate
I. Log in to SPARROW using Custodian credentials.
II. Go to Workflow → Create/Update and search for the concerned employee.
III. Open the Action tab and update the workflow.
IV. In the Reporting Authority (Stage) tab, enable “Auto Delegation to Custodian for Manual
Work”.
V. Then click on the update button, a message will appear “workflow updated successfully”.
VI. Next the APAR will move to the Custodian’s Inbox in “Manual Process” tab.
VII. In “Manual Process” tab at Reporting level two options will appear: “Section Upload” and
“Reference Upload”.
VIII. Click on “Section Upload” and manually fill, sign, and upload the No Reporting Authority
Certificate in the prescribed format (copy enclosed as Annexure-II).
IX. After uploading, click the Send button; the APAR will move to the Reviewing Authority.
Case 3: No Reviewing Authority Certificate
I. Log in to SPARROW using Custodian credentials.
II. Go to Workflow → Create/Update and search for the concerned employee.
III. Open the Action tab and update the workflow.
IV. In the Reviewing Authority (Stage) tab, enable “Auto Delegation to Custodian for Manual
Work”.
V. Then click on the update button, a message will appear “workflow updated successfully”.
VI. Next the APAR will move to the Custodian’s Inbox in “Manual Process” tab.
VII. In “Manual Process” tab at Reviewing level two options will appear: “Section Upload” and
“Reference Upload”.
VIII. Click on “Section Upload” and manually fill, sign, and upload the No Reviewing Authority
Certificate in the prescribed format (copy enclosed as Annexure-III).
IX. After uploading, click the Send button; the NRC will move to the CR Section under the
“Process” tab for disclosure to the ORU”.
X. Go to the “Process” tab and click on the concerned APAR ID under “Disclosure” tab, click
on send to disclosure the APAR to the ORU.
NO REPORT CERTIFICATE (NRC)
ANNEXURE-I
APAR ID : ____________________________
Certified that the Annual Performance Assessment Report in respect of
has not been Reported/Reviewed for the period from
to
. During this period:
o He/she had not worked under any
Reporting
Officer
and
Reviewing
Officer for the mandatory period of 90 days due to
.
OR
o Both the Reporting and Reviewing Officers have retired and the extended period of one
month has also lapsed.
Date:
Signature:
(APAR Custodian)
Name:
Designation:
Regional Office:
No Reporting Authority Certificate
ANNEXURE-II
APAR ID : ____________________________
Certified that the Annual Performance Assessment Report in respect of
could
not
be
reported
upon,
for
the
period
from____________to____________, as the Reporting Officer has:
o Retired, and the extended period of one month has also elapsed
OR
o Deceased.
Date:
Signature:
(APAR Custodian)
Name:
Designation:
Regional Office:
No Reviewing Authority Certificate
ANNEXURE-III
APAR ID : ____________________________
Certified that the Annual Performance Assessment Report in
respect of
could not be reviewed upon, for the period
from____________to____________, as the Reviewing Officer has:
o Retired, and the extended period of one month has also elapsed
OR
o Deceased.
Date:
Signature:
(APAR Custodian)
Name:
Designation:
Regional Office:
