Document text
~+f"'fftt
~ft-q_: <r f.tftr "«"<ro'f
EMPLOYEES' PRO"VIDEI"o! FUND ORGA!\.1SATIOK
l:-n:\ n::r ~
~- ~
~
:VH~ISTRY OF LABOUR & EI\IPL0\1\IE~T. GO\ 'ER~!viE~T OF I~DIA
lf'W-T ~ / Head Office
-~ Rf'.r ·,:p;r;:r, 14, ;of l·:t.J "-;f I 'fiTl'il ~,
""f'i" f;-: "t·'fl -no o 6 6
Bha,ishya )iidhi Bha,,·an, 14, Bhikaiji Cama Place, ~ew Delhi-noo66
·website: www.epfindia.go,·.in, "'''s.epfindia.nic.in
No. Budget/2021-22/2022-23/Mai~ «
Date:
.09.2021 J 3 0 S E P 2021
Subject: Submission of Revised Estimates for the year 2021-22 and Budget Estimates for
the year 2022-23 in respect of Employees' Provident Funds Scheme, 1952 (including
Employees' Pension Scheme, 1995) and Employees' Deposit-Linked Insurance Scheme,
1976 from Zonal Offices/H.O./PDNASS.
In accordance with the provisions regarding budget contained in Para 58 of the EPF
Scheme 1952, on probable Receipts and Expenditure relating to the Administration of the Funds,
the Revised Estimates for the year 2021-22 and the Budget Estimates for the year 2022-23 of the
Employees' Provident Fund Organization, based on the actual Income & Expenditure up to
30th September 2021 (i.e. from 01.04.2021 to 30.09.2021), are to be prepared and placed before
the Central Board of Trustees, EPF for consideration and approval in this financial year.
2.
The budgetary exercise may not be treated as mere routine exercise and it should receive
the personal attention of the Additional CPFC of the Zone and RPFC in-charge of Regional
Office for its correctness and timely submission. On the part of the RPFC, it should be treated as
a vital function and RPFC should devote personal attention in assisting the Addl. CPFC in-
charge of the Zone. Zonal Offices may frame the BE/RE with due care as per provisions in GFRs
after assessing the actual needs of the regions. It has been observed that in the last few years, RE
was more than BE but the actual expenditure was even less than the BE for some regions.
Therefore, due care may be taken while submitting the estimates to Head Office. Further, RE
may be projected in such a manner as to obviate the need for re- appropriation in the last quarter
of the financial year.
3.
PDNASS is treated as an independent office and separate funds are allotted to meet its
own expenditure and the Zonal Training Institutes (ZTis) and Sub-ZTI (Shillong) working under
it. As such, Director, PDNASS, may submit budget proposal separately for PDNASS including
ZTis and the Sub-ZTI.
4.
ACC (ASD), Head Office is also required to submit the proposal of Revised Estimates
2021-22 & Budget Estimates 2022-23 in respect of Head Office including the proposal of
National Data Centre, Bhavishya Nidhi Enclave and Bhavishya Nidhi Bhawan regarding
requirement of funds under the budget head "Minor Works" which will be at the disposal of
Chief Engineer, Head Office.
5.
The following guidelines may please be kept in mind while formulating the Revised
Estimates for 2021 -22 and Budget Estimates for 2022-23: -
(i)
One single proposal is required to be prepared in respect of a Zone as a whole by
consolidating the proposals of Regional Offices. ACC of the Zone may immediately direct the
ROs under their jurisdiction to ensure that there is no delay in transmission of the requisite
information in the given format. The Revised Estimates for 2021-22 and Budget Estimates for
2022-23 for the offices of Addl. CPFCs (Zones) and Permanent Inquiry Officers, Zonal Audit
Parties and Deputy Directorates (Vigilance) may include new requirements, if any, other than the
routine items like Pay & Allowances, Travelling Allowance, Stationery etc. to the Zonal Offices
or PDNASS as the case may be, where these offices are situated, which in turn, will include the
same in the consolidated budget proposal ofthe Zone.
(ii)
Officer-in-charge in Regional Offices, in turn, may direct District Offices under their
jurisdiction to furnish head wise demand for RE & BE and the demand of RO submitted to Zonal
Office should include the RE & BE of District Offices.
(iii)
To enable Head Office to assess the amount of contributions estimated as receivable
during the year 2021-22 (Revised Estimates) and in 2022-23 (Budget Estimates), the details of
contributions may be given in statements as prescribed in Annexure - BT I A. The figures of
Income, Contribution and Expenditure may be in Rupees format only.
(iv)
The requisition for additional funds may be sent after careful examination of the
expenditure to be incurred and available funds with the Office. It is being noticed that requests
for additional funds from some Zonal Offices are being received, even though, sufficient funds is
available with the Zonal Office. Such practices should be avoided. It is, therefore, requested to
ensure that due care is taken and Budget Proposals are made on a realistic basis.
(v)
As in the previous year, the recovery on account of Repayable Loans and Advances and
Misc. Income on account of Rent etc. will continue to be treated as part of the Income. The
estimates may be worked out on the basis of Actuals for the year 2020-21 & Actuals as on
30.09.2021.
(vi)
Para 11 .5 of the agreement states that "SBI link branches to raise bills for service charges
on monthly basis before the concerned Regional Offices. If there is no approval from the
Regional Office within 15 days from the receipt of the bill, it shall be deemed approved and SBI
may debit the service charge to Account No.2 {Employees' Provident Fund Regional
Administration Ale} only maintained at Regional Offices of the Central Board. In case, the
Regional Office concerned raises a dispute on the amount claimed, the amount under dispute
shall be resolved in accordance with Para 19 of this agreement. ". In this regard, Zonal Offices to
advise their Regional Offices to assess and properly project their budget requirement under this
head for the year so that situation of ex-post facto approvals is avoided. It is requested to ensure
that agreement between EPFO & SBI is being followed in letter and spirit in field offices.
(vii)
The amount sanctioned under the Budget Head "Staff paid from Contingencies" in RE
2020-21 and BE 2021-22 was given taking into consideration the joining of newly recruited
SSAs in the field offices. Therefore no additional budget under this Head will allowed in RE for
2021-22. The Zonal Offices are advised that for projecting their estimates for RE 2021-22 and
BE 2022-23 under the Budget Head "Staff paid from Contingencies", this factor should be taken
into consideration.
(viii)
Consequent to the amendment of Paragraph 27 of the Pension Scheme, the ratio for the
apportionment of expenditure between the two Schemes i.e. Employees' Provident Fund Scheme
and Employees' Deposit Linked Insurance Scheme is 99:1. In order to keep the expenditure
within the prescribed ratio, the estimates should be prepared in a consolidated form i.e. E.P.F. +
E.D.L.I. The final apportionment in the prescribed ratio will be done by Head Office after
considering and finalizing the budget proposals by the field offices. In view of this, separate
budget proposal for expenditure in respect of E.D.L.I. Scheme is not required. However, the
budget proposals of Revised Estimates for 2021-22 and Budget Estimates for 2022-23 in respect
of contribution and income under E.D.L.I. may be furnished separately in Annexure enclosed
along with the budget proposals of the Region.
(ix)
The estimates should be furnished in respect of Standard Heads of Account only as
annexed to this Office Memorandum and mixing of different heads and creation of new ones is
not allowed. Care may be taken to book the expenditure under the appropriate Heads only. For
instance, if any expenditure has been incurred on account of Sports Activities, Holiday Home,
Information Technology, Dearness Allowance, Staff paid from Contingencies, Office
Equipment, and Training & Conference, the same may be shown invariably under proper head
against Actuals with specific remarks.
(x)
It may be ensured that there shall be no variation between the figures pertaining to Income
& Expenditure of the previous year already reported in the Audited Balance Sheet and Actuals
for 2020-21 shown in the budget proposals for 2021-22. Similarly, actual expenditure up to
30.09.2021 as reported in RE 2021-22 should tally with the figures so far reported by the
Regions in the Monthly Expenditure Return II up to the month of September, 2021.
(xi)
While preparing the estimates, the instructions of the Government of India, Department
of Expenditure, Ministry of Finance OM No. 7(1)E.Coord/2014 dated 29.10.2014 on
Expenditure Management - Economy Measures and Rationalization of Expenditure and OM
No.12(13)-B(W&M)/2020 dated 30.06.2021 on Cash Management system in Central Govt.-
Modified Exchequer Control based Expenditure Management may be followed in letter and
spirit. Also, letter No. Budget-Misc. (4)/ 2021 -22/By mail dated 17.06.2021 issued by Head
Office on Curtailing A voidable Expenditure: 20% Reduction in Controllable Expenditure may
also be considered in the process of budget estimating.
(xii)
The budget proposals have to be co-related with regard to Income while proposing
Expenditure in the Revised Estimates for 2021-22 and Budget Estimates for 2022-23. It may be
ensured that Income resources are sufficient to withstand the proposed increase in the
expenditure. In this context, it becomes imperative to see that all sources of Income are fully
utilized and special attention is bestowed on collection of entire Administrative Charges and
Inspection Charges due during the year itself.
(xiii)
Any variation beyond 10%, in respect of income, contribution & expenditure between
Budget Estimates for 2021-22 and Revised Estimates for 2021-22 should be explained by way of
a separate note with proper justification by Regional Office to Zonal Office, which in tum shall
consolidate and submit the same to Budget Division, Head Office with their recommendations.
(xiv)
The reasons for variation i.e. the anticipated increase or decrease under Contribution,
Income and Expenditure in Revised Estimates 2021-22 may be worked out with reference to the
Actuals for the year 2020-21 as well as Budget Estimates for 2021-22. The Budget Estimates
for 2022-23, may be with reference to figures shown in Revised Estimates for 2021-22.
(xv)
The Zonal Offices may, in tum allocate adequate funds to the subordinate offices under
their jurisdiction based on the RE & BE submitted by respective ROs. The requirements of the
ROs may also be factored in the proposal of the Zonal Office and are to be annexed with the
consolidated RE & BE.
(xvi)
The Zonal Offices may also furnish the details of staff (sanctioned and in-position)
posted in ZO and respective ROs in the attached format (Page No.-18).
6.
The existing system of discussions by RPFCs of the Regions with their respective
Additional CPFCs of Zones on the estimates may be carried out in advance by convening a
meeting of RPFCs so that all issues are sorted out in advance while sending the budget proposal
to Head Office and there is no problem in distributing the amounts on receipt of the approved
Budget based on proportion toRE & BE submitted by them. For this purpose, Additional CPFCs
of Zones are requested to:-
(i)
Act as resource person for regional formations in Budget Proposal for the ROs in a fair
manner as well as in distribution of funds between offices in the Region as per the requirements
of each Office.
(ii)
Be involved in every stage of the budget formulations in an appropriate manner and
evaluation of each proposal of all the offices under their jurisdiction with reference to their past
performance, proper utilization of funds, expenditure incurred, and controls maintained etc.
(iii)
Act as economy scrutinizer and inform as and when estimates and the expenditure causes
a mismatch.
7.
Addl. CPFC (IS), H.O. is requested to review the budgetary requirements for the Revised
Estimates 2021-22 and Budget Estimates 2022-23 under the budget head "Information
Technology (Normal/Project)" and to forward their proposals Region-wise with proper
justification
by
201h October,
2021.
The
requirements
under
Normal
Course
and
requirements under 'Project' may be projected separately. The expenditure incurred under BE
2021-22 may also be included in the proposal. The actual expenditure incurred during the
financial year 2020-21 may also be intimated.
8.
R.P.F.Cs-in-Charge, Zonal Training Institutes, Faridabad, Ujjain, Kolkata, Chennai & sub-
ZTI Shillong are requested to submit their proposal to Director, PDNASS so that they can submit
complete proposal to Head Office before target date i.e. 201h October, 2021.
9.
The Officer-in-Charge, Regional Offices are requested to submit the budget proposals to
their respective Zonal Offices before the target date which may be decided by Zonal Offices. It
is to be ensured that no budget proposal from the Regional Offices are submitted to the Head
Office directly.
10.
ACC (PID), H.O. is requested to furnish the figures in respect of Original works under
'Capital Expenditure', Office-wise with detailed justification by 20th October 2021. Further,
provisioning for Capital budget requirement under original jurisdiction of ACC-Zones, may be
incorporated in RE 2021-22 and BE 2022-23 at the time of preparation of Annual Budget, to
streamline the process of Capital budget planning. It may also be noted that to avoid instances of
request for revalidation of budget/additional allotment from Central Pool, the provision for RE
2021-22 and BE 2022-23 be meticulously planned, keeping in view the expected payment
schedule of ongoing/new projects under the budget head "Capital Expenditure".
11.
Addl. C.P.F.C. (HR) is requested to:-
(a) Intimate the total number of posts sanctioned and filled up category-wise as on
30.09.2021 including Head Office with Pay Band, Grade Pay and also details of Additional Staff
proposed to be sanctioned during 2021-22. Financial implication in respect of additional staff
proposed to be sanctioned may also be intimated by 20th October, 2021 .
(b)
Similarly, proposal for requirement of Budget under the head 'Purchase of Motor
Vehicles' for ZOs, Head Office, PDNASS including ZTis may also be forwarded accordingly
within the due date.
(c) Also, the proposal of Budget requirements for the Welfare Activities and Sports Activities in
respect of all the field offices including Head Office by 20
111 October, 2021. The actual
expenditure incurred during the financial year 2020-21 may also be intimated.
12.
Addl. C.P.F.C. (Publicity) is requested to review the budgetary requirement for Revised
Estimates 2021-22 and Budget Estimates 2022-23 and to forward the proposal by 20th October,
2021.
13. To institutionalize the system of budgeting under Zonal Offices, the final proposals of
respective ROs under the Zone are required to be annexed with the consolidated proposal
submitted to Budget Division at Head Office.
14.
The proposals of Revised Estimates for the year 2021-22 and Budget Estimates for the year
2022-23, duly incorporating the requirement of Regional Offices and other subordinate offices as
stated in Para 5(i) above and complete in all respects may reach this office by 20th October, 2021.
The proposal may be prepared in attached MS-Excel Sheet. Separate worksheets should be
utilized for entering the figures related to Expenditure, Income and Contributions (EPF, EPS and
EDLI schemes) respectively. The proposal may be forwarded in Hard Copy and through e-
mail [budget.ho@epfindia.gov.in} by 20th October, 2021.
Encls: As above
To,
(Rajiv Bisht)
Additional C.P.F.C. (F&A)
1. All ACC(HQ)-Head Office/CVO/ACCs (HQ)-Zone//Director (PDNASS).
2. All ACCs, (Head Office)/ACC's (Zone).
3. All RPFC-I (ASD), Head Office./RPFC-1 in-charge ofthe Regions.
4. RPFC, NDC with a request to upload this Memorandum (with its Enclosures on EPFO's
website).
