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F.NO. A-33/19/5/2024-Estt-II Dated : 28-07-2025
To,
1. All Officials/Employees of ESI Corporation.
2. lnsurance Commissioner (NTA), Dwarka, New Delhi.
3. All Zonal lnsurance Commissioners/Zonal Medical Commissioners.
4. All Additional Commissioners & Regional Directors/ Regional Directors/ Joint
Director (l/C) of all ROs/SROs
5. Joint Director, Establishment Branch - V, Headquarters, New Delhi.
6. Directorate (M) Noida/ Directorate (M) Delhi.
7. All Deans of Medical Colleges/ PGIMSR/ Dental College Principal, Nursing
Colleges.
8. All Medical superintendents of ESIC Hospitals & ESIC Model Hospitals.
9. Joint Director (OL), Headquarters/ RO, Delhi/ Tamilnadu.
10. Deputy Director (OL), Headquarters / RO, Maharashtra/ Punjab/ W.B.
11. Deputy Director/ Assistant Director, Zonal Vigilance/ Zonal Training Institute/
Finance & Accounts officers of all field units.
Subject:-Standard Operating Procedure (SOP) for processing change of
Region requests from employees in the Non-Medical Administrative side of
ESIC in pay levels corresponding to Group ‘C’ Employees of the Central
Government.
Sir/ Madam,
In supersession of all previous policies on Inter Regional transfer/posting
policy, a Standard Operating Procedure (SOP) for processing change of Region
requests on the subject cited above is forwarded herewith for information/
implementation, to all concerned.
This Standard Operating Procedure(SOP) for processing 'change of Region'
requests from employees in the Non-Medical Administrative side of ESIC in pay
levels corresponding to Group ‘C’ Employees of the Central Government is issued
with the approval of Competent Authority and shall come in force with immediate
effect.
Encl:- SOPs for processing change of Region requests for employees in respect
of ministerial staff UDC/Stenographer/MTS cadre.
Yours faithfully,
(Arindam Bhaumik)
Joint Director (E - II)
Copy to :-
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1. PS to Hon'ble Minister for Labour & Employment Chairman, ESIC, New Delhi.
2. PS to Hon'ble Minister of State (L&E) Vice-chairman, ESIC, New Delhi.
3. OSD/PPS to Secretary (L&E), Social Security Division - I, MoL&E, New Delhi.
4. PPS to DG/ FC/CVO, Headquarters, ESIC, New Delhi.
5. PPS/ PS to all Divisional Heads, Headquarters, ESIC, New Delhi.
6. Website Content Manager for uploading on the website of ESIC for information of
all concerned.
7. Hindi Branch - with request for Hindi translation/ Librarian/ guard file/ spare copies.
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Standard Operating Procedure for Processing Change of Region Requests from
Employees in the Non-Medical Administrative side of ESIC in Pay Levels
Corresponding to Group ‘C’ Employees of the Central Government.
Introduction:
Employees in the Non-Medical Administrative side of the ESIC, drawing pay levels
in the 7th CPC Pay Matrix corresponding to Group ‘C’ employees of the Central
Government are recruited at the Regional level and their Cadre Controlling Authority
(CCA) is the Regional Director (RD). As such, they can be transferred only within the
Region in which they are recruited. Further, they have no claim to any transfer outside
the jurisdiction of their CCA.
However, in order to cater to the genuine and exceptional personal requirements of
the employees, this Standard Operating Procedure (SOP) is laid down for considering
requests from Regional Cadre employees on the administrative (non-medical) side
drawing pay levels in the 7th CPC Pay Matrix corresponding to Group ‘C’ employees of
the Central Government for a change from the jurisdiction of one Regional CCA to
another.
General Conditions:-
1. Requests for a change from the jurisdiction of one Regional CCA to another are
exceptions and cannot be claimed as a matter of right. Such requests are allowed
only once during an employee's entire service career and are considered solely on
the request of the employee.
2. For the purpose of this SOP, the “Parent Region” refers to the Region where the
employee is originally recruited; and the “Receiving Region” refers to the Region
for which the employee has made the request for change.
3. Eligibility for a change from the jurisdiction of one Regional CCA to another is
restricted to directly recruited employees in the Regional cadres who are in their
entry grade and in posts where direct recruitment is one of the modes of
recruitment viz UDC, MTS & Stenographer. Officials in other Regional Cadres such
as Lower Division Clerks & Assistant which are promotional cadres and have no
direct recruitment element are not eligible to request for transfers to another
region. However, adhoc LDCs, adhoc Assistants and adhoc PAs who have been
recruited directly as MTS, UDC and Stenographer respectively can request for
such transfer and they will be treated as regular MTS, UDC and Stenographer for
the purpose. Further, this is subject to the availability of vacancies as per the
reservation roster and functional requirements in both the Parent and Receiving
Regions.
4. Before making such a request, an employee should be fully aware that a change
from the jurisdiction of one regional CCA to another tantamounts to joining as a
fresh appointee under the Cadre Controlling Authority of the Receiving Region.
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Accordingly, on the date of their joining in the Receiving Region, such employees
shall be placed at the bottom of the seniority list of their grade in the cadre in the
Receiving Region. Further:
a. In cases where two or more employees from the same Parent Region are
approved for the same Receiving Region, their inter-se seniority from the
Parent Region will remain undisturbed while being placed at the bottom of
the seniority list of their grade in the cadre in the Receiving Region on the
date of their joining.
b. In cases where two or more employees from different Parent Regions are
approved for the same Receiving Region, seniority shall be determined
based on the year of recruitment. For employees recruited in the same year,
seniority will be determined by the date of joining, date of birth, and
alphabetical order of names.
5. Eligible employees can request for a change from the jurisdiction of one regional
CCA to another only after completing three years of service, including the
successful completion of probation period. Employees still on probation are not
eligible for a change from the jurisdiction of one regional CCA to another of
regional CCA.
6. Employees need to be clear from vigilance angle for being eligible for change from
the jurisdiction of one regional CCA to another regional CCA.
7. Eligibility for promotion to the next higher grade in the cadre in the Receiving
Region shall be reckoned based on the date of joining in the Receiving region.
Claims for financial upgradation (MACP), pay protection, and pay fixation will be
processed in accordance with the extant DoPT instructions.
8. No TA/DA shall be provided to the employees for such change from the jurisdiction
of one regional CCA to another. However, employees may apply for leave from
their own account to cover their journey period.
9. Change from one regional CCA to another regional CCA on own request by any
official in the above cadres only i.e. regular Upper Division Clerk , Multi Tasking
Staff and Stenographers shall be considered against the vacancies available
under Direct Recruitment Quota in the respective cadres in the region to which
transfer is sought for.
10. Change from one regional CCA to another regional CCA of any official in the
above cadres from one region to another may be considered only if vacancy
exists in the desired region in the same category i.e SC/ST/OBC/UR/EWS/PwBD
under DR quota so that Reservation Roster is not disturbed in any manner owing
to such transfer. In other words, transfer request may be considered for the region
desired by the applicant subject to availability of the vacancies in the Direct
Recruitment Quota in the desired Region. Further, the vacancy should exist in the
same category (UR/SC/ST/OBC/EWS/PwBD) to which the applicant belongs.
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11. Any request for Change from one regional CCA to another regional CCA does
not confer any right upon the applicant for transfer but the same will be subject to
exigency of services and administrative convenience.
12. There would be no change from one regional CCA to another regional among RO
Delhi, D(M)D, & Hqrs. Office. Applicants from other Regions (i.e. other than RO
Delhi, D(M)D, & Hqrs. Office) desirous of transfer to Delhi should submit request
for Delhi only without specifying any particular unit . In the event of their transfer,
they would be posted in any of these units in Delhi.
Steps for Processing Requests:
1. All such requests must be processed online. The detailed timeline for submission
of such requests shall be published by ESIC Headquarters. Requests submitted
through any other mode (e.g., email or hard copy) shall not be considered.
Application for in the event of change from one regional CCA to another regional
CCA should be submitted only after the Competent Authority decides to call for
such requests and circular in this regard is issued.
2. The Personnel & Administration Division of ESIC Headquarters shall process
requests from such employees drawing pay levels in the Pay Matrix corresponding
to Group ‘C’ employees of the Central Government for a change from the
jurisdiction of one Regional CCA to another.
3. An online portal will be opened in this regard by the P&A division, ESIC
Headquarters as per module prepared by ICT Division , Hqrs with the approval of
the Director General (DG), ESIC.
4. Employees must submit their requests to their respective CCA on the portal
developed for the purpose stating the reasons for their requests and uploading
supporting documents. Requests must be submitted after agreeing to all the
conditions of the SOPs and providing an undertaking (Annexure- I) on the portal to
the effect that:
a. Later on, they will make no claims for TA/DA, seniority, or repatriation to the
Parent Region.
b. Acceptance of their placement at the bottom of the seniority list of their grade
in the cadre of the Receiving Region on the date of joining.
c. Unconditional acceptance of terms & conditions of the Transfer from one
region to another.
5. The concerned CCA shall review the request made on the online portal and submit
their recommendation for each employee based on the functional requirements of
the Parent Region as well as vigilance status.
6. Upon submission, the request will automatically be forwarded to the CCA of the
Receiving Region, who shall provide comments regarding functional requirements
and availability of vacancies in the Receiving Region.
7. The request will then be forwarded to ESIC Headquarters, where a committee
shall recommend, in respect of each employee separately, whether to consider or
not to consider the request of the employee concerned for change from the
jurisdiction of one regional CCA to another based on number of requests,
availability of vacancies as per the roster and the functional requirements of the
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Parent and Receiving Regions. If the number of requests is more as compared to
the number of available vacancies in Receiving Region, the committee shall
recommend the candidate based on seniority, assessment of severity of the
reasons submitted by the employee for change of region and recommendations of
CCA of both the Parent and Receiving Regions. The Committee shall comprise the
following:
a. Insurance Commissioner ( Senior most) – Chairperson
b. Medical Commissioner (Medical Administration) – Member
c. Insurance Commissioner (P&A ) – Member Secretary
If Insurance Commissioner(P&A) is the senior most Insurance Commissioner,
then he shall be the chairman of the committee and another Insurance
Commissioner nominated by Director General shall act as member in his place.
Competent Authority:
The Competent Authority for approving such requests shall be the Director General
(DG),
ESIC. Further, the Director General will have all the powers to order
change/posting by relaxing any or all the conditions mentioned above.
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Annexure- I
UNDERTAKING
I have read all the clauses of SOP and hereby agree to abide by all terms &
conditions laid down in the SOP regarding transfer from one region to another at own
request. I will not claim any benefit after my transfer to the requested region i.e. TA/ DA,
joining time, Seniority, Grant of Promotion etc. which are not provided as per the SOP.
Further, I will not claim repatriation to my present region and I will be ranked junior most
to all the officials of the region in the respective cadre in the gradation list in the region to
which I have requested for transfer.
Date:
Signature:
Name:
Designation:
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